Garage management
software that
runs itself.
Job cards, diary, parts, invoicing, reminders and customer messages in one system, built for UK independent garages. The AI answers your phone, takes bookings day and night, chases approvals and types in supplier invoices. You stay under the bonnet where you belong.
The Problem
You didn’t open a garage to do paperwork.
But look at a normal Tuesday. A customer at the counter, two on hold, a quote that’s been waiting for approval since Friday, a stack of supplier invoices to type in, and the phone ringing out while you’re under a car. That missed call books somewhere else.
Most garage software gives you somewhere to put the paperwork. It doesn’t do any of it for you.
What Torqueflow Does
Torqueflow is a full garage management system.
Job cards, a live workshop board, scheduling, parts, invoicing, reminders, time tracking, DVLA vehicle data, Xero. Everything you’d expect is in there.
The difference is that Torqueflow works those tools for you. When a customer rings to ask “is my car ready?”, the AI receptionist checks the live job and gives them an honest answer. When someone wants to book at 9pm on a Sunday, the AI books them in. When a supplier invoice arrives, the AI reads it and matches the parts. When a quote needs approval, the customer gets it on their phone and taps yes.
Answering services and AI bolt-ons can take a message. They can’t see your diary, your jobs or your customers, because they’re a separate system. Torqueflow’s AI lives inside your garage management system, so it can actually do the work.
“Is my car ready?”
AI checks the live job, answers honestly
9pm on a Sunday
AI books them in
Supplier invoice arrives
AI reads it, matches the parts
Quote needs approval
Customer taps yes on their phone
Everything you’d expect
The whole of a normal garage system is in the box.
No modules, no add-ons.
Job cards and a live workshop board.
Every job from booked in to handed back, visible at a glance.
A diary built for garage work.
A clutch job isn’t one calendar slot. Parts ordering, strip-down, fitting and handback are modelled as separate appointments on one job.
Parts.
Internal catalogue, stock checks, multi-supplier search from inside the job card, and status tracking from ordered to fitted.
Invoicing and VAT done right.
Including zero-rated MOT testing, customer statements with aging, credit notes with one-click refunds, Stripe Pay Now on every invoice, and TakePayments card terminals in person.
Two-way Xero sync.
Enter it once, see it everywhere. A live sync, not a CSV export.
MOT, service and appointment reminders.
The system chases the work that fills your diary, and reminds booked customers so they actually turn up.
DVLA vehicle data.
Tax and MOT status pulled straight from the source.
Time tracking.
A clocking-in kiosk with photo verification, breaks, holidays and proper weekly timesheets.
A dashboard that tells you the truth.
Revenue, jobs, and a needs-attention panel that surfaces stale quotes, stuck jobs and unpaid invoices before they become problems.
Multi-location.
One system across every site, with the same customer experience whichever branch they call.
Built for the whole team.
Mobile-first screens for technicians, a tablet-friendly scheduler, and English and Polski out of the box. Each staff member picks their language.
Your brand, not ours.
White-label portal, messages and invoices. Torqueflow stays in the background.
And the part nobody else has.
Bookings taken around the clock
Customers can book any job by phone, WhatsApp or text, any hour of the day. Not a slot-picker with three tick boxes. A conversation: the AI asks what’s wrong, checks your real diary, and books the work in. The 6pm caller you’d have lost to voicemail is on tomorrow’s board when you open up.
An AI receptionist that knows your workshop
A real UK phone number, answered by AI that can see your live workshop data. It recognises the caller, answers status enquiries honestly, books appointments, and escalates complex calls to your team with the full story attached. Not a message slip. Every call recorded and transcribed.
A real UK phone number, answered by AI that can see your live workshop data. It recognises the caller, answers status enquiries honestly, books Prefer to answer your own phone? Fine. It only picks up when you don’t, so nothing goes to voicemail while you’re under a car, and nothing rings out at the weekend., and escalates complex calls to your team with the full story attached. Not a message slip. Every call recorded and transcribed.
Privacy your customers can trust
An AI that answers your phone had better know what it’s allowed to say. Torqueflow has four levels of privacy protection built into every call, with PIN verification for anything sensitive. A stranger ringing about someone else’s car gets nothing. No other garage system has anything like it.
The same AI on WhatsApp, SMS and the portal
Your customers are on WhatsApp. Most garage software still sends one-way texts. Torqueflow’s AI holds real two-way conversations on the channels customers already use, answering from live workshop data in seconds. Your team only sees the conversations that actually need a person.
A customer portal your customers actually use
Transparent quotes with annotated photos. Live job status. Digital approvals. Online payment. Magic-link login with no app to install. “Where’s my car?” gets answered the way “where’s my parcel?” does, which means faster sign-offs and fewer chasing calls. Almost no other garage system has one.
AI purchase invoice scanning
Stop typing supplier invoices in. Forward an email, drop a PDF, snap a photo. The AI extracts every line, matches against your parts catalogue, and you confirm in one click.
How that compares.
| Typical garage software | Torqueflow | |
|---|---|---|
| Job cards, diary, invoicing, VAT | Yes | Yes |
| MOT and service reminders | Yes | Yes |
| Parts ordering and stock | Yes | Yes |
| DVLA and MOT data | Yes | Yes |
| Time tracking and reporting | Yes | Yes |
| Two-way Xero sync | Sometimes, often extra | Included |
| Customer portal with approvals and payment | Rarely | Included |
| Multi-location under one subscription | Sometimes, often extra | Included |
| Review requests after completed jobs | Sometimes, often extra | Included |
| Instalment payments for big bills | Sometimes | Included |
| AI invoice scanning | No, or a separate app | Included |
| Online booking that checks your real bays, not a request form | Rarely | Included |
| Lapsed-customer alerts and win-back campaigns | Rarely | Included |
| Two-way WhatsApp | No | Included |
| AI answering your phone with live workshop data | No | Included |
| AI diagnostic assistant on the job card | No | Included |
| Bookings taken 24 hours a day | No | Included |
| Privacy-gated AI with PIN verification | No | Included |